The School's newsletter is often the most used means by which the school communicates to the community. A good website can replace a great deal of this functionality, and can do so arguably better, however, for a long time to come, the school newsletter is likely going to be very important.
RWD has a great way to easily publish newsletters to the website. All you have to do is, after your newsletter has been created and turned into a PDF (MAKE SURE THE FILE SIZE IS AS SMALL AS POSSIBLE!), you need only upload the file to your School_Newsletters container and give it a caption, and it is published.
The image below shows your School_Newsletter container along with some key aspects - click on it if you wish to see it full size
1 Import Documents Button
If you click on the Import Documents Button a file picker will open so that you can access the images on your hard disk.
Alternately, you can drag files from a folder in your file system right over top of the slideshow container and those files will be uploaded.
2 Display Name on the Web
This field contains the text that will be displayed on the web to represent the pdf that you've uploaded. Often the file name of a document is cryptic or does not convey the document's contents very well. Use this field to give users a meaningful title. Keep words to a minimum so that they fit in the available space, but make sure to enter something here, or else "uploaded file" will be all that is displayed on the web.
To add or edit the Disaplay Name, in the list view of the slideshow container (as the image above shows), click ONCE in the Display Name area of the row you wish to edit, wait a moment, and then click ONCE more - the idea is not to double-click the item or it will just open the PDF.
If you do this correctly, you will be able to type into the Display Name field.
A preview of the contents of a message is automatically populated in a Blog Container when you send a message, however, for files, you must enter a preview manually. The preview should be a brief summary of the document's contents that adds to the information provided to the web visitor by the Display Name.
To add or edit the Preview area, in the list view of the slideshow container (as the image above shows), click ONCE in the caption area of the row you wish to edit, wait a moment, and then click ONCE more - the idea is not to double-click the item or it will just open the PDF.
If you do this correctly, you will be able to type into the Preview field
4 File Name
The file name of the image is normally not something you will concern yourself with. You should never need to change this value.
5 File Size
This field is really important! However, you CAN'T edit it! The size field tells you how big your document is. In the image above, the file sizes are TOO BIG, however, they are representative of the average school Newsletter. If at all possible, once you create your PDF, use the tools in Acrobat to reduce the file size as much as possible.
6 Last Modified
In a Content Library, which is the preferred way to display file lists, you can use a configuration form to apply a sort based on the Display Name and a few other options. If, however, you use a list view (such a static list), The documents will sort themselves such that the most recent file is at the top of the list. This is normally fine, since things like newsletters are done sequentially, however, other types of file repositories - such as policies and procedures, need sorting that is more appropriate than last created. This field simply shows you the file dates so that you can understand how the list will be sorted on the web if no config file is used.